Tips For A More Productive Office Environment

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As a business owner, you will always want to find ways to make your staff as productive as possible. After all, the more productive they are, the more money you will make for your business and the better it is all around. One of the best ways to improve your employee’s productivity is to focus on the environment that they work in. The better spot they have to do their work in, the more likely they are to get things done quicker and more effectively. If you are looking for ways to make a more productive office environment, we have put together some top tips below that are easy and simple to implement but can make a big difference.

Ensure there is plenty of light

One of the most simple things that can impact a working environment is the levels of light that enter the room. It has been found in many studies that the more natural light in a space, the happier and more productive people are. According to the Harvard Business Review, a Future Workplace Employee Experience Study found 78% of employees say access to natural light and views improves their wellbeing, and 70% report improved work performance. If you happen to work in a basement and can’t add in any windows, you could invest in some natural light lamps to introduce more light to the space.

Add in some plants

Plants are another simple thing that you can add to your office in order to aid with productivity. Plants are helpful in a number of ways. Firstly they can be used to absorb noise making it easier for employees to focus and hear people both in person and on the phone. They also work to oxygenate the air which has been found to clear the brain and make a person think clearer. In turn, this can help to increase their work ethic and help them get more done during the day. Plants also add colour to a space, make it more welcoming and help to make employees happier. The happier someone is, the better they are with their work. 

Have a well thought out kitchen and relaxation area 

It is vital that you give your employees somewhere to take a break during the day. If your employees continuously skip lunch or eat it at their desk it can actually be counterproductive to how much they get done. Avoid this by having a nice space where they can relax, rejuvenate and reset their brains for the rest of the day ahead. In the kitchen, add in some chairs and a table where they can go for a coffee or to enjoy their lunch at midday. If your kitchen isn’t big enough, find a space in your office that can be used for relaxing. You could add a range of magazines for them to read such as Equestrian magazine, fashion magazines or something focused on automobiles – depending on who your employees are and what they’re interested in! You could invest in a TV for them to watch, a games console for them to play games on and 

Allow flexible working

Another way to increase the productivity in your office is to allow workers to choose when they come in – or split their time between working in the office and working at home. The pandemic has had many discover that working from home is a lot better for them and their productivity, plus can help save on office costs too. Speak to your employees to find out which is best for them and do a trial to see if you find that productivity goes up. In the same way as some people work better at home, others might flourish better in a busy working environment where they can easily catch up with colleagues and are free from distractions that work from home might offer. Many employees will also appreciate the gesture as it will show that you trust them and this can help them to work harder in order to keep that level of trust from you. You could also offer the chance for people to do four long days and have an extra day off a week. This can mean they get everything done in less days and will appreciate another day to themselves before the weekend too.

Have team building days

The better a team, the better the productivity, so it is a good idea to do what you can to encourage your staff to get to know one another. There are a whole host of ways you can do this, but one of the most effective is through a team building day. There are many different types of team building activities and you can choose to either go out of the office to do it, or do something internally. There are things such as live action Monopoly games, escape rooms or sports activities that mean people have to work together to achieve a goal. It’s a good way to promote some healthy competition and also get people talking to each other who might not do so in the office on a regular day. By helping these relationships, they will feel more comfortable speaking about projects or work things. Team building is also useful in showing you the strengths and weaknesses of certain people you might know about otherwise. You can then focus on this with further training, such as increasing their managerial skills or their ability to delegate and work with other members within their department. 

These are just a few ways that you can make a more productive office environment and therefore improve the motivation of your staff. No matter if you have a large office with many employees or a smaller team, they are sure to help and you will hopefully notice a difference in no time. Do you have an office? What do you do in order to maximize how productive it is? Let us know in the comments below we would love to hear from you!

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About Dequiana Jackson

Dequiana Jackson, Founder of Inspired Marketing, Inc., helps overachieving women entrepreneurs conquer limiting beliefs and create marketing plans that win. This includes one-on-one marketing plan development, digital product creation, web design and content marketing. Dequiana is the author of Know Your Business: How to Attract Ideal Clients & Sell More and runs the award-winning blog, Entrepreneur-Resources.net.

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One comment

  1. Thanks! Everything you mentioned is really important. By the way, many people find it difficult to concentrate on their tasks working in the office because of extraneous noise and distracting conversations of colleagues. To solve this problem, you can use noise-canceling headphones or try to find a space where there is something like phone booths. Phone booths are a good option for online meetings and for those who want to separate themselves from colleagues for a while to perform an extra urgent task.

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