The Essential Guide to Modernizing Your Office

Running and maintaining a workplace is a tough job, equipment is always getting outdated, the tech gets more and more glitchy, and before you know it, you’re behind the times. Keeping your office up to date will make a huge difference to your staff and their productivity, so let’s take a look at some essential steps to bring your office into the modern world.

Handling Emergencies

Every office has a safety plan, an exit route, and a fire assembly point, but is that enough? Installing a 911 panic button can cut emergency response times down dramatically, and they use your account to provide the services with accurate information. In a fast-moving, technology-based world, you should never leave safety behind. The chances of using a panic button are pretty slim, but if that day comes, it could save your life.

Get Online

Online workplaces boomed throughout 2020, with more people working from home than ever before. A lot of modern offices are adopting that model for the long run and are employing online workplace systems to keep their teams connected. With these packages, you can hold meetings anywhere, connect with employees and collaborators on the go, and keep everybody in the loop. Even if you’re all sitting in the same building, an online workplace will keep you connected, and give you an easy method to contact people and share information.

The Essential Guide to Modernizing Your Office


If you’ve adopted an online workplace model, then the chances are your office is going to change. More employees will have the freedom to work from home, you’ll have less need for meeting rooms and conference spaces, and your staff will be able to move around rather than being stuck to one desktop.

Keep all of these changes in mind when you think about redesigning your office. Most modern workplaces are open-planned, making the space lighter and airier. Many businesses have started to use shared desk policies to minimize office space. If you think about how your developments will benefit your employees, then the changes will reflect on your productivity and success.


Everything has the potential to be modernized, even the simple desk. Instead of filling your office with plastic desks and boring swivel chairs, think about alternatives like standing desks. Standing desks give you the freedom to move, which tackles fatigue and helps employees to refocus. Sitting for long periods of time will have an effect on your health, no matter how good your posture is, so alternating between standing and sitting can be hugely beneficial.

Consider Happiness

The modern world is a stressful place, and the workplace bears the brunt of that pressure. To ensure your office is running as smoothly as possible, you need a happy and motivated team. Simple changes around the office can help this. Think about introducing some plants for their calming effects, consider consistent color schemes for relaxed areas such as sofas or kitchenettes to allow your staff a chance to breathe. Look after your staff, and they’ll look after you.

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About Dequiana Jackson

Dequiana Jackson, Founder of Inspired Marketing, Inc., helps overachieving women entrepreneurs conquer limiting beliefs and create marketing plans that win. This includes one-on-one marketing plan development, digital product creation, web design and content marketing. Dequiana is the author of Know Your Business: How to Attract Ideal Clients & Sell More and runs the award-winning blog,

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