Every business owner knows how tedious and grueling staying compliant with existing regulations can be. As if that weren’t enough, the corporate environment is ever-evolving, standards are always changing, and technology constantly progressing – creating new laws, guidelines, and more provisions to follow. On the bright side, regulatory compliance ensures that your business remains secure, profitable, and trusted by consumers. So, what are the latest and most relevant regulations you need to know? Read on to find out.
Keeping GDPR in Mind
The European Union’s General Data Protection Regulation (GDPR) safeguards the personal information and privacy of individuals living in the bloc. Although the UK is officially no longer part of the EU, it should still abide by similar data security provisions under the Data Protection Act 2018 and the UK GDPR. The UK, however, is now a “third country.” During a six-month transition period, the UK can freely exchange personal data with the EU. After June 30, 2021, the EU should grant an adequacy decision for businesses and organisations in the UK to continue receiving data.
Businesses who have contacts or customers from the European Economic Area (EEA) should ensure that their data protection protocols are at par with the stringent measures imposed by the EU GDPR. Under the law, businesses cannot process personal data other than for its specified purpose. They should obtain explicit consent from their customers before collecting and using information and should not retain that information for longer than needed.
Appointing a Fire Safety Officer
Every business needs to follow the fire safety provisions mandated by the Regulatory Reform (Fire Safety) Order 2005. Business owners are responsible for conducting a fire risk assessment to ensure the safety of employees. Business owners can appoint a competent fire safety officer or warden on their behalf. The fire warden will carry out the task of ensuring the workplace is both safe and compliant with fire safety legislation. The appointed officer should also know what to do in an emergency, including directing the occupants to the nearest and safest exits and ensuring all escape routes are free of obstructions.
However, even if your business has an appointed risk assessor, each employee should still undergo a fire safety training course. You will find several online courses on fire safety practices, such as fire prevention and what to do if one occurs.
COVID Back to Work Compliance
The government has created guides on how to make the workplace COVID-secure, covering different types of work. Every business should protect its employees and customers by completing a COVID-19 risk assessment. Regardless of the kind of service you provide, you should require everyone on the premises to wear face coverings and enforce social distancing. Clean the workplace more often and ensure well-maintained ventilation and air-conditioning to reduce the spread of the virus. Keep a record of all staff, customers, and visitors within 21 days as part of the National Health Service Test and Trace. You also have the right to turn away people who show signs of the virus. Lastly, be sure to take care of your personal and your staff’s mental health and well-being.
Hiring Experienced Human Resource Staff
A sure way to keep up with constantly changing regulations in the UK is to employ competent Human Resource personnel. Whether you are needing HR specific recruitment in Birmingham or London, HR professionals will keep track of all the legal requirements for your business to continue its operations. HR does more than merely managing contracts, overseeing recruitment, and handling employee’s concerns. The department ensures that the company stays compliant with every relevant legislation such as the Data Protection Act, Health and Safety regulations, Consumer Protection, and various labour laws.