How to Set up a Conference Call Privately

Ah, the good ol’ conference call. A staple of any functioning business, the classic conference call enables teams spread across multiple locations to collaborate efficiently.

One of the main things anyone who sets up a conference call looks for is security and privacy. These days, there’s plenty of conference call software out there, so you can make sure to pick the right one that matches up to your privacy requirements. There’s no reason to sacrifice privacy.

In this article, we’ll explain how to set up a conference call and remind you of all of the little steps you have to take to make it happen.

Decide on Your Conference Call Software

The first step is deciding which conference call software you’ll use to set up the meeting. As we discussed above, there’s a plethora of different software available, so the question of how to make a conference call will be dependent on what software you choose.

There are a few different factors to consider when picking software, so we’ll go over those. 

Firstly, the number of supported attendees is important. If you’re looking to do an all-hands meeting at your 100-person company, that won’t be supported by all softwares out there. Figure out what limit on attendees a software has, and match that up to your requirements. Unlimited conference call software is always better.

Second, many conference call softwares will sync to your Google or Outlook calendar. If this is the case, you won’t have to go through the hassle of sending out those invites yourself.

Third, you have call quality. Higher-end software will rely on better networks and will enable better call quality, but you have to decide whether stretching your budget is worth it.

Last but certainly not least, ensure that whatever software you choose boasts top-of-the-line security and privacy.

Pick Your Attendees

Once you have your software picked out and installed, you’re ready to move to the next step in how to do a conference call. Select your attendees.

For your typical meeting, you don’t need more than four people there. Those four people are the chair, the influencer, the stakeholder, and the person responsible for executing the action items. Just as too many cooks spoil the soup, too many people on a conference call can ruin the agenda.

Schedule Your Meeting

Once attendees are finalized, schedule your meeting. If you’ve picked a software that syncs with your company’s choice of calendar software, then finding the right meeting time can be as simple as pulling up those calendars and booking an open spot.

Make sure the software sends out invites as it books the spot on the calendar. The invite should contain a method for the attendees to join the call (typically either downloading a software, visiting a website URL, or dialing in with their phone). 

How to Set Up a Conference Call Easily

Now that you know how to set up a conference call, all that remains is for you to pick the right software!

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