List of Things You Must Take Notice of While Relocating Your Offices

Moving your office to another location, whether nearby or across the country, usually seem like a tedious undertaking. It can be quite overwhelming and stressful to coordinate relocation and, at the same time, to keep the business going.  Moving means taking care of a number of things, and one simple slip of a mind can cause a havoc. The key to the successful and stress-free relocating is nothing but taking enough time to plan ahead such a complicated process.

Plan the move

When relocating your offices, moving day always comes too soon if you are unprepared. Make sure to take as much time as needed to plan the whole thing to the detail. Also, notify the employees timely of your plans, so that they could adjust to the upcoming changes and reorganize their projects. At this point, you should decide what should be moved, same as what stays behind. A number of pre-arrangements will need to take place, such as donating office furniture, as well as secure disposal of outdated electronics. Set the dates of the pickups weeks ahead, since none of these actions can be conducted instantly.

Secure the data

While disposing and recycling outdated equipment, take care of company’s security by deleting the remaining data on the devices. Simply erasing the data will not be enough since they can be easily retrieved. There are many guides on the internet that offer instructions on how to do a secure wipe of all the sensitive data.

Technology Checklist

In order to make the successful transition, ensure that the new office space meets your needs concerning technical requirements. There are many aspects that should be taken into account so pay attention to essentials, like power and cooling systems, phone systems and internet cabling, as well as the communication service providers, wireless connectivity, and proper IP-based security systems. Also, make sure that there is enough physical space in a server room,  as well as in working area.

Inform clients

It is difficult to maintain the level of business efficiency during the moving days, so make sure to inform partners and clients of this short-term period of incapacity. Designate some of the employees as an emergency client contacts so that client support could continue during this transition period. This manner is far more convenient than shutting down the company for even a day. If you meet clients in person, don’t forget to inform them of the date when you’re relocating your offices. That way clients will show up in the right place.

Move important stuff last

Evaluate and separate things that are non-essential for ongoing workflow at this moment of transition. Those items can be sent away earlier but, in order to avoid the possible mess in the new office, make sure to pack and label them properly. Important equipment that is crucial for the daily functioning should be the last to transport.

Optimize the used space

Many times companies are relocated to a smaller space with the intention of cutting the related costs. An option to consider at this time would be renting a self storage unit, as a suitable additional space for storing piles of old documentation, or even a complete archive. The possibility of storing items and files elsewhere may be of use even if you’re not downsizing since it provides cleaner and decluttered office space. When choosing storage, pay attention to some basic factors such as the type of the storage security and climate control.

Change the address

This means not only changing the address on your website but making sure that your NAP information is changed with Google also. You can directly edit and change the address on Google Maps, so that new information would show on all Google Maps searches. Moreover, you will have to change the data on all the sites (like Yellow Pages) that Google pulls information from.

Conclusion

Relocating your offices to another place can be nerve-wracking, but in general, it is a moment of progression and unique opportunity for a fresh start. A change like this can be very promising and stimulating, especially if there is a company makeover going on. A simple office relocation can kick-start a company into evaluating the way it works; it can motivate employees and boost performance in general. All things considered, there are more benefits than downsides from a project like this, so make sure to plan it ahead and carry it out appropriately.