Turning Your Records and Documents into Digital Storage

Business Confidentiality The Importance of Record ControlTurning all of your old records and documents into digital storage could help secure your business and save you money in the process. Going paperless with digital records management is undoubtedly the next step forward for you and your business. In this blog post we look at what digital storage is, how it can help your business and how it can save you money.

What is Digital Records Management?

Digital records management helps your business go paperless, ultimately saving you time, space and money.

By outsourcing all of your document scanning and storage, you’ll be able to save precious man hours, meaning that your business can focus on the things that really matter. Plus, by allowing an external company such as TNT Business solutions to manage the full life cycle of your documents, you’ll not only save money on storage costs, but you’ll save money on employee time, too.

How Can it Help Your Business?

Digital records management allows you to take control of all your records online, meaning that you can kiss goodbye to hours of trailing through cabinets and files while you look for the one sheet of A4 paper you require. With digital records management (also known as DRM), the document you need is on your computer, and it is only a couple of clicks away.

Digital documents allow you to monitor change throughout your organisation, creating a central database where you can display and share information with people of the correct accreditation levels. This is especially important if you’re a large business with multiple offices. Companies like Asset Bank offer a wide range of solutions for digitally storing your documents. Long gone are the days where you have to scan or post documents over the course of hours or days. Now everything can be shared in seconds, with multiple people working on the same document, speeding up your workflow even further.

All of this leads to reduced costs, a lowering of your business’s carbon footprint and an ability to rationalise its real estate. By getting real-time data, you’ll be able to fully understand what’s happening in your business and where you need to improve. By also helping your business to improve the environment, it seems a bit of a no-brainer.

To conclude, digital records management can help your business become more efficient, can help the environment and can save you both time and money. If you’re still struggling with paper, it is likely you’re wasting countless man hours. So, go digital today and save your business time and money.

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About Dequiana Jackson

Dequiana Jackson, Founder of Inspired Marketing, Inc., helps overachieving women entrepreneurs conquer limiting beliefs and create marketing plans that grow their businesses. This includes one-on-one marketing plan development, digital product creation, web design and content marketing. Dequiana is the author of Know Your Business: How to Attract Ideal Clients & Sell More and runs the award-winning blog, Entrepreneur-Resources.net.

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One comment

  1. Wow, I had no idea that scanning records into the computer could be cost efficient for businesses. I can imagine that it would save a lot of time because things can be a lot more organized on the computer. That’s cool that processed records can be shared in minutes with other people.

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