Nothing in business ever sits still, and if you want your venture to be as successful as possible you need to stay in-step with modern standards. While new technology can offer a wide range of benefits to your company, you need to make sure you’re taking all the necessary steps to integrate it smoothly. Here, I’ll go over the steps you need to take to ensure it’s quick and easy.
As with any major change to your business, your first step in integrating new technology needs to start with some investigation. You need to publicly identify the issues which your business is facing, and research all the potential solutions. By keeping everything transparent, you’ll ensure that your staff are more receptive to the change, and stay in the loop. Furthermore, reaching out to your major stakeholders and asking for their take on the matter will help you to gain acceptance. If you want everyone in your organization to facilitate the new tech as smoothly as possible, you need to make them feel included in the decision. In this period, you should also be trying to predict potential problems, and taking preventative measures against it. For example, if you’re integrating payroll software but your employees will still want physical payslips, then budget for some business checks compatible with QuickBooks.
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Next, onto the detailed planning. The initial, investigative phase should be focussed on getting the business used to the idea of a technological change. The next step is going to be centered on collaborative planning, and gaining acceptance for all the little details. Probably the biggest factor in gaining your employee’s acceptance is making sure that you minimize disruption to their work, and modify your existing procedures and work practices for the smoothest possible transition. To help you achieve this, open the floor and ask the people who are actually going to be working with this technology for their input. After all, they have the most experience with these tasks, and they’ll know the best way to perform them all. By involving everyone who’s going to be affected by the change, you’ll ensure you’re getting the best possible results.
Continuing with this theme, you should be making plans to involve the relevant employees in the actual implementation of your new tech. This will help both you and them to understand the software a little better, and make it easier for them to hit the ground running. Ideally, you should mesh their initial training with the implementation phase. It’s been shown time and time again that employees who are involved in setting up their own systems do a better job of using them and keeping them running at maximum efficiency. Furthermore, when you make key stakeholders a part of the process, you give them an opportunity to pick out unexpected issues and suggest solutions to them.
Introducing new technology to a business can often be a chaotic and unruly task. However, if you follow these pointers, you’ll be able to ensure that it goes as smoothly as possible.