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How To Manage Your Business’ Finances: A Step-by-Step Guide

Whether you own your business or work for an organization, managing your finances is essential. To grow and expand your company, you need to have a solid grasp of your finances. Read on for some practical tips on managing your finances as an organization’s business owner or manager. If you’re just starting or running a mature business, having a solid grasp on your finances is critical. From keeping track of bank and credit card statements to budgeting and forecasting, understanding your finances is the first step toward taking control of them. 

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Set up a company bank account and credit card

One of the first steps a business owner should take is setting up a company bank account and credit card. Setting up a company bank account is incredibly important because it allows you to track your revenue and expenses. When you use a company bank account to track your expenses, you can sync this information to your credit card to see exactly where your money is going at any given time. Having an account specifically for your business is also essential for tax purposes. This will help you manage your finances better by tracking revenue and expenses, and you’ll be able to keep track of how much money you’ve made. It’s also a good idea to set up a company bank account for your business to take advantage of services like free deposits, better rates on loans, and other perks offered by financial institutions.

Track your income and expenses

Tracking your income and expenses is crucial for any business. From this information, you can forecast when you’ll have the cash to pay your bills and make investments in the future. You’ll also get a better idea of how much income you’re bringing in, which you’ll need to know if you want to make payroll and pay taxes. This process can seem daunting, but it’s easier than you think. Many apps, apps and websites are available to help you keep track of your finances. One of the easiest ways to keep track of your finances is to create a spreadsheet. While you can use a basic spreadsheet program like Excel, there are also a number of online spreadsheet tools that will sync with your bank account. With this, you can create a budget, track your cash flow, and more.

Forecast your future cash flow

When you forecast your future cash flow, you’re essentially looking at how much money you’ll bring in each month. From this, you can estimate when it will be necessary to make investments or pay taxes. Forecasts are also helpful in identifying unreliable revenue sources, like occasional one-time jobs or investments. When you forecast your cash flow, you’ll want to consider all your revenue sources and expenses, like payments to your payroll provider or rent on your space. From this, you should be able to get an idea of how much you’ll be bringing in each month. Taking this information and projecting forward is a great way to get a sense of when you’ll need to invest or pay taxes.

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Diversify your portfolio

Just like with your finances, it’s essential to diversify your portfolio with investments to protect yourself financially. When you diversify your portfolio, you invest in various stocks, bonds, and other financial instruments to spread your risk as much as possible. Diversifying your portfolio is essential because it protects you from significant financial losses, like when one investment goes south. By spreading your risk among various assets, even one of them could lose value and not ruin your entire portfolio. With this, you’re less likely to be affected by one large loss that could seriously impact your finances.This is particularly important for businesses as they could face significant financial losses, such as when clients fall behind on payments or go out of business.

Use an accounting platform like FreshBooks

If you don’t have an accountant and you want to take your bookkeeping and accounting to the next level, you might consider using an accounting platform like FreshBooks. With an accounting platform, you can easily track your expenses, keep track of your revenue, and set up automatic invoices and other tools designed to simplify bookkeeping and accounting. An accounting platform is a great way to get your finances in order, especially if you’re running a business. It can help you track your revenue and expenses and set up cost tracking. It can also help you keep track of your taxes, track your cash flow, and more.

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About Dequiana Jackson

Dequiana Jackson, Founder of Inspired Marketing, Inc., helps overachieving women entrepreneurs conquer limiting beliefs and create marketing plans that grow their businesses. This includes one-on-one marketing plan development, digital product creation, web design and content marketing. Dequiana is the author of Know Your Business: How to Attract Ideal Clients & Sell More and runs the award-winning blog,

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  1. Thank you for such a useful article. I also advise new entrepreneurs to avoid big purchases at the very beginning and minimize fixed costs. This can easily be done by renting things for a business until the income grows. This may apply to everything: office, equipment, Internet platforms.

  2. Informative post, I’ve a question – do you think outsourcing financial services for business still works?

  3. Thank you for such an informative article. I also advise small business owners to avoid large purchases in the beginning and minimize fixed costs. This is easily accomplished by renting things for your business until your income increases. This applies to anything:
    Offices, equipment, internet platforms.

  4. This will help you track your business expenses and keep your finances organized. Credit cards can also help you get approved for loans, which can be helpful for starting up a business.

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