Remote working is taking off in all areas of business and it has a lot of benefits for everybody involved. However, the disconnect between people can be a big problem, and you need to make sure that you have the right tech tools in place to allow everybody to work effectively.
If you want to make the most of remote working, you need to create a fully-fledged virtual office. Unfortunately, many businesses make mistakes when setting up their virtual workspaces and this leads to a drop in productivity.
You can avoid making the same mistake if you follow these important tips for setting up a virtual office.
Invest In A Robust Cloud Workspace
Cloud technology is the foundation of your virtual office, so it’s important that you invest in the best. Get in touch with managed IT services and discuss your needs with them. They can help you build a cloud workspace from the ground up so it meets your exact specifications. File sharing and collaboration tools are particularly important if people are working remotely because they need easy access to everything. Being able to use applications remotely on the cloud means that your team is not at a disadvantage when they are out of the office.
Always Keep Software Updated
When working in a virtual office, you need to do everything you can to keep software updated and secure. The two go hand-in-hand because the latest software will always have security updates while leaving you with peace of mind that your data will be safe from harm.
Out of date software is inefficient and it will soon start to slow things down. Make sure that you are always using the latest version of any software so your employees have access to the best features and tools.
Consider Implementing Virtual Reality
Virtual reality is becoming an increasingly popular productivity tool. With VR, employees can immerse themselves in a virtual world that is mapped to their office environment.
VR apps are also great for collaboration because you can be in a shared workspace with the whole team, even if everybody is working from home. Although these applications are still new, they are developing quickly and they will soon become a central part of the virtual office environment.
Make Communication A Priority
Communication is essential for any business, even more so if employees are working remotely. You need to make sure that everybody has access to the right technologies for effective communication.
The best way you can do this is with a virtual office phone system. A VoIP service offers free calls between users within your company, as well as routing outside calls through the cloud. This makes it easy for everybody to stay in touch with each other no matter where they are or what devices they are using.
It’s easy to let communication fall by the wayside when people are working remotely, so you need to make it a priority.
As long as you keep these tips in mind, you can create the perfect virtual office environment for your team.