From Basement To Big Time: How To Create The Office Space Of Your Dreams

When you first start out in business, it’s entirely possible that you’re working on your own. And when you do start everything from scratch completely by yourself, you often do this from the comfort of your own home. Whether you started out in an office in your basement, or even at a desk in your bedroom, before long, you may find that things are getting a little too cramped. And this is never something to feel bad about.

In general, when you’re running out of room, and you’re looking for a new office space, it’s all for good reasons. Because this can mean that your business is growing. And when you’re growing, it means that you’re doing well and you’ve found success. When the time comes for you to look for your first office space, it can be both scary and exciting all wrapped up in one. Because on the one hand, you’re moving on up to the big time, but on the other, you don’t always know where to start. So let’s take a look at some of the key considerations you should make when looking for your office space.

 

Location

The very first thing that you need to think about, is the location. Firstly, because you need to know where to begin your search, and secondly, to make sure it’s in the right place for your business. So here’s what to consider in relation to location.

 

The City

First of all, you’re going to want to think about the city that you’re going to open your office in. It’s easy to assume that you’d just open your business in the area that you live in. But that’s not always the case, nor the best idea. There are lots of great cities that you can launch your business in. So you’re definitely going to want to do your research and consider some of these before you make a decision.

 

The Area

When you’ve decided on the city, you then want to get a feel for the right area. Because deciding to open your office in one particular area isn’t enough, you then need to make a decision on the right areas as well. Sometimes, you’ll make this decision based on the offices that you look at, or what you can find in each area. But it’s still an important factor to keep in mind.

 

The Surroundings

And don’t forget to consider the surrounding area too. Because you’re going to want to enjoy some specific office amenities in your new business, but not all of them are down to what you can provide. More often than not, you need to be in the right area to be able to enjoy local facilities and amenities too – this can be particularly appealing to your staff.

 

Layout

When you’ve decided on the right location, as you look for offices, you need to think about the requirements you’re going to need for the space. Because layout matters, especially if you need to fit a certain amount of people in, or want room to grow.

 

Meeting Spaces

Regardless of the size of your business right now, you’re going to need to have meeting rooms. Whether you have three employees, thirty, or three hundred, meetings will need to take place. So as you look at potential spaces, you need to make sure that you can create a space to host meetings, or that there are already meeting rooms included.

 

Refreshment Spaces

And, of course, every office needs a break room or two for staff refreshments. Again, what you’re looking for here should depend on the size of your company. Because if you have a certain number of staff, then you may also need more than one break room or refreshment space to ensure that everyone has access.

 

Offices

At this point, you should also be thinking about the offices you might need. Because every business will need private offices alongside the working space for the rest of the employees. If you’re hoping to grow in this space too, you should make sure that you have enough offices, and overall work space, that can grow with you.

 

Furnishings

Then, you’re going to want to think about the furniture and furnishings you need for the entire space. Whether it’s a multi-floor office or just two rooms, you need to know what to pick out and where to get it from.

 

Reception

When you start to think about furnishing the space, you’re going to want to start with the reception area. This is always the space you see first, so it’s essential that you’re able to make the right impression with how you design the area. It doesn’t matter if you only have a little nook to work with, or if you have a wealth of room to play around with. Be sure to style out this space to set the basis of the look you’re going for.

 

Working

You’re also going to want to furnish all of the main working office areas. From desks to suitable office stools, you should think about both style and comfort when you’re making purchasing decisions. Because it’s essential that you can find pieces that will look good, but that is going to be comfortable to work at too. Again, be sure to get enough pieces of furniture for your entire staff and then some – especially if you’re looking to grow.

 

Communal

The final area you need to furnish the the communal areas. If you do have a break room design in mind, remember that you need to include enough seating for your staff to take their lunch breaks and relax too. But you may also want to include waiting room furniture and even break out spaces in this section too. And they will both require comfortable yet stylish furniture too.

 

Equipment

Every office needs the right equipment to keep things running. Sometimes, this can even be the most important thing. Although your needs will vary by your business type and industry, let’s take a look at some of the standard things every office will need.

 

IT

Deciding on the right IT equipment for your new office can often seem quite hard. Not only do you have a big decision to make, but you also need to find the right pieces at the right price. Remember, you may also want to think about going with a full service IT solution, so that you don’t have to worry about looking after the equipment yourself.

 

Stationery

And every office needs office supplies. But this is something that you can easily forget about when you’re trying to pull together your new office design. As everything is underway and you’re thinking about moving in, then you should definitely look at arranging a office supplies contract. When you work on a big scale, this should be something that you can cover off quite easily, and not always have to keep running errands for.

 

Refreshments

But you’re also going to want to think about refreshments too. Again, it’s easy to think that you can just run out for a bag of coffee when it runs out. But who will do that? And, more importantly, who will have time? So, you might want to think about doing a refreshments order as a part of your office supplies contract, as many suppliers provide this now. Alternatively, you could use a caterer or even a refreshment or vending supplies company.

 

Atmosphere

Then, there are the finish touches you should think about working with to give your new office space the right kind of vibes. From creating the perfect look that suits your brand, to channeling the right feel too, here’s what you need to cover off.

 

Colors

When you’re adding the finishing touches, or even when you’re decorating, you’re going to want to make sure that you make use of color. Of course, this can often come from your branding. But if you’re not looking to keep too much of your office on-brand, then you still need to make sure that you can create the right kind of atmosphere with the colors that you do choose.

 

Sounds

A huge part of the atmosphere you will create is to do with sound. Because visuals aren’t the only thing that can set the right look and feel for the space. Working in silence isn’t always a great idea. It can make your office feel quite oppressed. So, instead, you should think about getting a music license and playing music for productivity. This can really help you to set the right atmosphere.

 

Environment

Finally, you should also think about the kind of work environment you want to portray. Sometimes this is easier to harness than you think. If you want a supportive work environment, then you need to think about how your setup will help or hinder that. You should also consider you employees and how well they work together. As you may find that juggling things around, and moving different departments around can help you to create the right atmosphere.

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About Dequiana Jackson

Dequiana Jackson, CEO of Inspired Marketing, Inc., is a small business marketing coach who shows women entrepreneurs how to use solid marketing strategies to turn their life’s passion into a profitable, service-based business. Dequiana is the author of Know Your Business: How to Attract Ideal Clients & Sell More and runs the award-winning blog, Entrepreneur-Resources.net.

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