How to Share Documents with Your Investors

Getting investors to support your idea or business venture is one of the best ways to get the funds that you need to move forward. But before anyone makes a commitment, they will want to know that your idea is profitable. If you want to prove to your investors that your business is worth pursuing, then you will need to show them your plan to put their minds at ease. They will want to know about your overhead expenses and your marketing campaigns, but they will also need to verify that you are committed to reaching your long-term goals. To prove that you are dependable, you will need to have a written plan and to show your investors any changes that you might make. 

When your goal is to keep your investors updated on your business plan, you will need a way to show them your documents and annual profit reports. In the past, many business owners simply mailed a copy of any relevant documents, but doing so is not effective. Mail can easily get lost or stolen, and your private information could be leaked as a result. To combat that problem, some people opt to host private servers and to allow their investors to log in and access any document that they need. This method also presents security risks, but you can turn to virtual deal room services to combat those problems.

Virtual Data Rooms Explained

Although you can use private hosting to grant access to vital documents, running your own server is not always the best solution. Hackers will likely try to gain access to your data so that they can steal your financial information, and keeping your data secure means that you must hire a dedicated information technology team. Also, keeping your server running will also be a challenging task if you don’t want to experience any downtime. If you want to run a private server, it’s important to look at the expenses related to powering it and keeping your equipment cool. Sadly, hosting a server room is not always practical for those who need to share data with their investors, and that is why many people use virtual data room services.

They will provide you with all of the benefits of having a data room, but you won’t need to worry about maintaining the equipment or securing it from hackers. No matter what you need, the hosting company will take care of the hard part for you, so you can focus on growing your business and keeping your investors happy. You can set up secure user accounts to allow each investor to log in and see any information that is relevant to their interests. 

Getting Started

Although getting started might seem difficult, it does not need to be when you follow the proper steps. Once your virtual data room services have been activated, the hosting company will provide you with your login details, and you can get started right away. You will then access your account and get your first server online, and the next step involves putting the documents that you want to share on the server. Don’t make the mistake of deleting the files from their original location because having more than one copy protects you from losing your data.

When you are done setting up your server and transferring the files, you must create user accounts for your investors. If you want each investor to have the same level of access, then this step won’t take much time. But if you want to keep some files from being viewed, then creating separate access levels is recommended. A reliable hosting company will offer outstanding customer support, so simply submit a support ticket if you encounter any problems along the way. The support team will be happy to walk you through the process and to help you overcome any roadblocks that you find. 

Final Thoughts

If you need to share documents with your investors to keep them happy, then getting a virtual data room will help you reach your goal. Not only are they easy to use, but they are also inexpensive when compared to other solutions. You won’t need to worry about energy costs or protecting your data because you will have a professional team working behind the scenes to keep your servers safe from harm. This level of security inspires trust and respect from your investors, and they will know that you are doing everything that you can to keep your business moving in the right direction.

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About Dequiana Jackson

Dequiana Jackson, CEO of Inspired Marketing, Inc., is a small business marketing coach who teaches women entrepreneurs how to monetize their message so they can make more money from their expertise. Dequiana is the author of Know Your Business: How to Attract Ideal Clients & Sell More and runs the award-winning blog, Entrepreneur-Resources.net.

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