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Cloud computing is a term that’s frequently thrown around in the corporate world at the moment, and with good reason. Rather than storing your data on local servers, cloud technology enables you to set up a virtual office that’s accessible anywhere with an internet connection. Implementing cloud computing in your office will not only improve your cash flow but also streamline your work processes, secure your data and offer you a new level of flexibility. In need of further convincing? Here are five ways that cloud technology can revolutionize your business:
Powerful Phone Systems
As well as being the number one solution for effective data storage, cloud technology also encompasses powerful communications systems. Cloud-based business phone systems operate entirely on internet servers, which removes the need for traditional landlines. This means that you don’t have to be at your desk to take calls and as long as you’re connected to the internet, you can reroute calls to your mobile phone. Additionally, in the event of a power outage or system failure, calls will continue to be delivered to your mobile or another location of your choosing.
Better Work-Life Balance
Because files stored on the cloud can be accessed anywhere, employees can enjoy the benefits of a flexible working culture and improved work-life balance. For example, if one of your staff members has to leave the office early to pick their kids up from school, they can simply log on to your workplace’s cloud server later that night and finish up their tasks from home. A better work-life balance doesn’t just benefit your employees, either: several studies have found that flexible workers achieve more, take fewer sick days, work longer hours and are generally happier in their roles. All of this helps to boost productivity in your company.
While traditional server upgrades are expensive and require payment upfront, most cloud providers offer pay-as-you-go options so that you only ever pay for what you need. If your business experiences rapid growth and you find yourself requiring extra storage space, all you need to do is request some additional gigabytes from your provider. Likewise, you can scale down your bandwidth if you find you’re not using all of it.
Cloud computing allows businesses to create a central repository of their data, making it the ideal platform for collaboration. Instead of sending updated versions of a document back and forth via email, your team can log on to your cloud server and edit files in real-time from any device, anywhere in the world. This is especially useful for sending large attachments that some email servers may reject.
In the event of a power failure, natural disaster or system meltdown, it’s possible to lose all the data from your local server if you haven’t performed a backup recently. While investing in a reliable disaster recovery system should be high on the list of priorities for all organizations. Traditional solutions are not financially viable for some smaller businesses. However, the cloud offers an affordable solution to this problem by automatically backing up all your files to a secure server, so you’ll never have to worry about losing critical data again.
Simply put, cloud computing is the way of the future. As well as providing an unbeatable option for secure data storage and organization, it also opens up your business to the world of flexible working, makes collaboration simple, and optimises your communication systems. If you’ve been searching for a robust data management solution, it doesn’t get much better than the cloud.