Choosing a Payroll Service for Your Company

Filed in Money & Finance 2 comments

If you’ve ventured from solopreneur to employer, you may want to consider contracting with a payroll service to handle your taxes and paychecks. Even if you have only one employee, the time you spend figuring out deductions, tax due dates and the proper forms could be better spent seeking new clients or selling more products. Here are three questions to ask when choosing a payroll service for your company.

 

1. What services do I really need? Payroll companies offer packages that range from $19 a month up to over $400 a month depending on the level of service provided. Before signing up to the platinum package, check and see if you really need it. Maybe you’re comfortable doing taxes and only need a paycheck service. It could be that you want to be completely hands off and want the payroll service to automatically fill out the w-2 form, send paychecks and file taxes on your behalf. Whichever package you choose, make sure it fits your business.

 

2. Do I know anyone else using a payroll service? This may be the time to call on your business owner colleagues for a recommendation on which service to use. Ask specific questions about the quality of the services provided, whether an upgrade was necessary and even how the company handled any problems. If you’ve found a company that you think would meet your needs, don’t be afraid to ask for referrals and then actually talk to their customers. Picking the right service could mean the difference between peaceful nights because a job was well done and sad days because of all the tax fines you owe due to mistakes.

 

3. How’s the back end? This question encompasses a couple of things. First, see if you are able to test drive the back end of the payroll processing software. Make sure that the platform for entering your employees’ information and transferring data to the company is something easy to understand and comfortable to use. Second, get a clear understanding of how the company keeps data safe. You will be handing over social security numbers, salary and benefits information and other identifying details. Make sure the company you choose has state of the art security to keep you and your employees safe from identity theft.

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Dequiana Brooks Jackson

Dequiana Brooks Jackson, CEO of Inspired Marketing, Inc. specializes in teaching women entrepreneurs the marketing fundamentals they need to grow their businesses. This author, speaker and business coach is the creator of the SPARK Marketing System™, an exclusive program that shows entrepreneurs how to shatter negative mindsets, take control of their marketing and make more money. Ready to get the spark back in your small business? Schedule your free consultation today!

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Posted by Dequiana Brooks Jackson   @   14 March 2013 2 comments
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2 Comments

  • http://www.Empower2Thrive.com/ Sherrell T. Martin

    These are all great tips! I especially like the first one. Business owners must be crystal clear about what it takes to just have the payroll company process checks and they do their own taxes. Don’t choose that option to try and save a few bucks. Let the payroll company handle it all. It will lead to peace of mind later.

  • http://www.entrepreneur-resources.net Dequiana

    Sherrell, thanks for your comment. When looking to save money business owners don’t always think of what they may be giving up in terms of peace of mind and time down the road. Saving $20/month sounds good at first, but it’s probably not worth the 20+ hours someone may need to research tax laws, gather documents and fill out tax forms.

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